Grants Information

Below you will find information and forms for use with various grants the Division of Homeland Security and Emergency Management administers. For additional information or questions please call DHS&EM Grants Section at 1-800-478-2337 or 907-428-7000.  Requests for information and questions can also be directed to DHS&EM Grants Section via e-mail at mva.grants@alaska.gov.

Grants Management Handbook

Point of Contact:MVA Grants
(907)428-7000
(907)428-7009 Fax
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NAME/Revision ADOBE ACROBAT MICROSOFT WORD/EXCEL PUBLISH/REVISION DATE
Grants Management Handbook Acrobat Word August 2012

Grant Funding Distribution

Point of Contact:MVA Grants
(907)428-7000
(907)428-7009 Fax
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NAME/Revision ADOBE ACROBAT PUBLISH/REVISION DATE
 2006 Grant Funding Distribution Acrobat October 2008
 2007 Grant Funding Distribution Acrobat October 2008
 2008 Grant Funding Distribution Acrobat October 2008
 2009 Grant Funding Distribution Acrobat October 2009
 2010 Grant Funding Distribution Acrobat October 2010
 2011 Grant Funding Distribution Acrobat October 2011
 2012 Grant Funding Distribution Acrobat May 2013

HSGP Funded Projects

Point of Contact: MVA Grants
(907)428-7000
(907)428-7009 Fax
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NAME/Revision ADOBE ACROBAT PUBLISH/REVISION DATE
 2006 HSGP Projects* Acrobat November 2010
 2007 HSGP Projects* Acrobat November 2010
 2008 HSGP Projects* Acrobat November 2010
 2009 HSGP Projects* Acrobat November 2010
 2010 HSGP Projects* Acrobat December 2010
 2011 HSGP Projects* Acrobat May 2013
 2012 HSGP Projects* Acrobat May 2013

Grant Programs

Point of Contact:MVA Grants
(907)428-7000
(907)428-7009 Fax
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NAME/Revision ADOBE ACROBAT PUBLISH/REVISION DATE
Annual Federal Grant Programs Acrobat March 2011
Homeland Security Grant Programs Acrobat March 2011
Annual State Grant Programs Acrobat March 2011

General Grant Information & Forms

Point of Contact:MVA Grants
(907)428-7000
(907)428-7009 Fax
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FORM NAME ADOBE ACROBAT MICROSOFT WORD/EXCEL PUBLISH/REVISION DATE
General Information      
Signatory Authority Form Acrobat Word September 2010
Requirements for Grant Closeout Acrobat   May 2009
Notice of Intent to Accept Acrobat   August 2012
Notice of Intent to Accept Grant Award Instructions Acrobat   August 2012
Reporting      
AK-PPR-A Performance Progress Report Acrobat September 2011
AK-PPR-A Performance Progress Report Instructions Acrobat September 2011
AK-PPR-B Program Indicators Acrobat September 2011
AK-PPR-B Program Indicators Instructions Acrobat September 2011
Single Equipment Reporting Form Excel November 2013
Quarterly Financial Progress Report   Excel September 2012
Instructions for Completing Financial Progress Report Acrobat   November 2009
State Managed Projects Narrative Reporting Form Acrobat January 2012
State Managed Projects Final Narrative Reporting Form Acrobat January 2012
Communications - State Managed Program Reporting Form   Word  May 2010
Communications - State Managed Program Final Reporting Form   Word  May 2010
Procurement      
Procurement Method Report

 

Word November 2013
Vendor Worksheet

 

Excel November 2013
Procurement Overview and Requirements Acrobat   September 2006
Contract Assurances Acrobat Word March 2010
Pre-Approval of $100,000 Procurement Form Acrobat Word December 2010
Sole-Source/Noncompetitive Procurement Request Acrobat Word July 2008
Certification Regarding Lobbying   Word October 2009
Alaska Assessment      
Fact Sheet Acrobat   September 2013
Presentation Acrobat   September 2013
Guidebook Acrobat   September 2013
Example Acrobat   September 2013
Template Acrobat   September 2013
Exercise      
Special Exercise Funds Requests   Word March 2011
Project Budget Detail (PBD) Form   Excel March 2011
2013v1 Exercise After-Action Report Form Acrobat Word January 2010
2013v1 AAR-IP Reporting Instructions Acrobat   January 2010
Inventory & Guidance      
Equipment Disposition Form   Excel November 2013
Equipment Control Handbook Acrobat   October 2008
Property Inventory Form   Excel January 2008
Property Inventory Form Instructions   Acrobat   June 2008
44 CFR Part 13 and 14 - Administrative Requirements HTML   June 2008
Sub-recipient Grant Management and Monitoring Policy Acrobat   September 2010
Sub-recipient Monitoring Questions   Word March 2013

Environmental and Historic Preservation (EHP) Compliance Requirements

Point of Contact:MVA Grants
(907)428-7000
(907)428-7009 Fax
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NAME/Revision ADOBE ACROBAT MICROSOFT WORD/EXCEL PUBLISH/REVISION DATE
EHP Screening Form  

Word

October 2013
EHP Guidance for Ground and Aerial Photos Acrobat   June 2011
EHP Statement of Work Request Form  

Word

August 2012
EHP Review Evaluation Sheet  

Word

August 2008
EHP Compliance Requirements Acrobat   August 2008
EHP Information Bulletin 271 Acrobat   August 2008
EHP Information Bulletin 329 Acrobat

September 2009
EHP Information Bulletin 356 Acrobat

 

February 2011
EHP Information Bulletin 371 Acrobat

 

February 2011

Homeland Security Grant Programs

Point of Contact: MVA Grants
(907)428-7000
(907)428-7009 Fax
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FORM NAME ADOBE ACROBAT MICROSOFT WORD/EXCEL PUBLISH/REVISION DATE
Reallocation of Funds
Reallocation of Grant Funds Request Form Acrobat Word August 2012
Guidance
Alaska State Preparedness Report Password Required Acrobat   May 2010
2014 HSGP Guidance Acrobat   March 2014
2013 HSGP Guidance Acrobat   June 2013
2012 HSGP Guidance (FY12 HSGP FOA) Acrobat   June 2012
2011 HSGP Guidance Acrobat   May 2011
State Homeland Security Strategy (SHSS) Acrobat   July 2013
2013 HSGP Statewide Investment Justifications Acrobat   July 2013
State Homeland Security Program (SHSP)
Project Manager – Adrian Avey (907) 428-7027

“***Citizen Corps Program (CCP) and Metropolitan Medical Response System (MMRS) are no longer funded as discrete grant programs. These activities and costs are allowable under SHSP for FY 2013***

2013 SHSP State Overview and Application Guidelines Acrobat   July 2013
2013 SHSP Coversheet   Word July 2013
2013 SHSP Application   Word July 2013

Emergency Management Performance Grant Forms

Point of Contact: MVA Planning Section
(907)428-7000
(907)428-7009 Fax
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FORM NAME ADOBE ACROBAT MICROSOFT WORD/EXCEL PUBLISH/REVISION DATE
Reporting      
EMPG Performance Progress Report (FY2013)   Word March 2014
EMPG Performance Progress Report Instructions   Word August 2012
Sample—EMPG Performance Progress Report   Word August 2012
EMPG Financial Progress Report   Excel January 2010
Financial Work Sheet Acrobat Word October 2010
Guidance      
2014 EMPG Federal Guidance (FOA) Acrobat    May 2013
2013 EMPG Local Guidance Acrobat    May 2013
2013 EMPG Federal Guidance (FOA) Acrobat   September 2013
Application      
2013 EMPG Local Application Word May 2013

Local Emergency Planning Committee Grant Forms

Point of Contact: Mariel Fonteyn
(907)428-7024
(907)428-7009 Fax
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FORM NAME ADOBE ACROBAT MICROSOFT WORD/EXCEL PUBLISH/REVISION DATE
Application      
SFY14 LEPC Application Word May 2013
Resources      
LEPC Signatory Form Acrobat Word May 2011
LEPC Membership Roster Acrobat Word May 2011
SFY 2014 LEPC Guidance Acrobat   May 2013
Additional Resources for LEPC's Acrobat   June 2012
Reporting      
LEPC AK-PPR-A Performance Progress Report Acrobat   September 2011
LEPC AK-PPR-A Performance Progress Report Instructions Acrobat   September 2011
LEPC AK-PPR-B Progress Indicators Acrobat   September 2011
LEPC AK-PPR-B Progress Indicators Instructions Acrobat   September 2011
Instructions for Completing the LEPC Financial Progress Report Acrobat   September 2010
LEPC Quarterly Financial Progress Report   Excel September 2010
Sub-recipient Site Monitoring LEPC Report   Word March 2013

Hazardous Materials Emergency Preparedness Program

Point of Contact: Jeff Ennenga
(907)428-7022
(907)428-7009 Fax
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FORM NAME ADOBE ACROBAT MICROSOFT WORD/EXCEL PUBLISH/REVISION DATE
HMEP Narrative Progress Report - Planning Acrobat Word January 2008
HMEP Narrative Progress Report - Training Acrobat Word January 2008
HMEP Financial Progress Report Acrobat Word January 2008

Pre-Disaster Mitigation Grant Forms

Point of Contact: Ann Gravier
(907)428-7045
(907)428-7009 Fax
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FORM NAME ADOBE ACROBAT MICROSOFT WORD/EXCEL PUBLISH/REVISION DATE
2012 PDM-C State Grant Guidance Acrobat   June 2011
2012 PDM-C Intent Form-Planning Acrobat Word June 2011
2012 PDM-C Intent Form-Project Acrobat Word June 2011
2012 PDM Program Guidance Acrobat   June 2011
PDM Quarterly Narrative Progress Report Acrobat Word December 2010
PDM Quarterly Financial Progress Report Acrobat Word December 2010
PDM Final Project Narrative Acrobat Word December 2010

Hazard Mitigation Grant Program (HMGP)

Point of Contact: Ann Gravier
(907)428-7045
(907)428-7009 Fax

Point of Contact: Brent Nichols
(907)428-7085
(907)428-7009 Fax
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FORM NAME ADOBE ACROBAT MICROSOFT WORD/EXCEL PUBLISH/REVISION DATE
Administrative Plan for Hazard Mitigation Funding Acrobat   November 2008
Sub-grantee's Handbook for Hazard Mitigation Funding Acrobat   November 2008
HMGP Project Intent to Apply Acrobat Word December 2012
HMGP Planning Intent to Apply Acrobat Word December 2012
HMGP Project Application Acrobat Word November 2008
HMGP Planning Application Acrobat Word November 2008
HMGP Project Quarterly Report Form Acrobat Word December 2012
HMGP Project Final Narrative Form Acrobat Word December 2012
HMGP Statement of Documentation Form Acrobat Excel December 2012
HMGP Request for Funds Form Acrobat Word December 2012
HMGP Project Development and Construction Schedule Form Acrobat Word December 2012
Certification re: Lobbying, Debarment, etc. Form Acrobat Word December 2012
HMGP Calculation of Benefits Form Acrobat Word December 2012brennamar

NOAA Grant Program

Point of Contact: Ann Gravier
(907)428-7045
(907)428-7009 Fax
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FORM NAME ADOBE ACROBAT MICROSOFT WORD/EXCEL PUBLISH/REVISION DATE
NOAA Narrative Progress Report Acrobat Word December 2008
NOAA Financial Progress Report   Excel December 2008
NOAA Final Narrative Progress Report Acrobat Word December 2008

Additional Grant Information and Links